Does your school have Money to Burn?

Money to burn

I am sure that your School does not have ‘Money to Burn’, and having a robust but simple ‘Asset Management Policy’ in place will help to ensure you get best value from your assets and Service Level Agreements whilst saving your school significant time and money over the course of the school year, each and every year.

Managing your assets effectively gives you , your Leadership Team and Governors the maximum level of financial control and oversight and lets you know the all important “who, what, where and when” associated with every asset AND once implemented will allow you to produce audit and financial reports at the click of a button. Having an adequate Asset Management Policy will also ensure that you are compliant with with the relevant statutory requirements imposed on you, regardless of the status of your school.

So what should a robust Asset Management Policy contain?

To follow is our basic ten point guide;

1. Who is ultimately responsible? – Assign an Asset manager but ensure that others are also fully aware of the policy.

2. What do you have? – List everything whether it is owned, leased, borrowed or lent.

3. What is it? – Provide sufficient information on assets so that everyone can identify them.

4. Where is it? – Is it in a fixed location?; is it mobile?; does it belong to a department or faculty?

5. Who has it? – If a member of staff is responsible for the asset then ensure the asset record identifies this.

6. How secure is the asset? – Can you identify it? Does it have a unique barcode or label?

7. What is it worth? – Do you know the purchase price, supplier and current value?

8. What about maintenance and compliance? – Can you quickly determine when checks, Appliance Testing (PAT), inspections and calibration requires and view historic information?

9. Audit and report - Do you have the ability to undertake regular and accurate audits, produce reports and record faults to determine life cycle management?

10. Evaluate and Evolve – regularly evaluate your policy and ensure it remains dynamic.

iSchoolAudit  and iWorkAudit deliver ALL of the above in one simple software solution once the initial set-up is complete. Your Asset Management Policy would then be in place and more importantly, you can demonstrate this fact to any third party.

But it will cost to much to implement! We haven’t go the time! fear not, we can provide a software license AND undertake a full site audit of your assets for LESS than the price of a new desktop  computer! *

If you have any questions, would like any additional information, or would like to arrange an in-person or on-line demonstration then please either give me a call on 01772 284599 or email me at jmakepeace@smartauditltd.com

#SimpleSmartEffective

* Primary Schools only

Another busy week ahead…

This week sees us travelling extensively throughout the North of England with visits and demonstrations at schools in Preston, Sandbach, Crewe, Birkenhead and Chesterfield. Within these schools are a mix of Local Authority Schools, Academies and Independent Schools at Primary and Secondary level.

With 10 schools in total being visited, the message that iSchoolAudit provides a Simple, Smart and Effective solution to the time consuming and now statutory requirement for Schools to manage and audit their assets at least once per year is spreading far and wide.

There are a number of asset management solutions out there, but very few that combine such comprehensive information with simplicity of use.

If you would like a demonstration of our software then please give us a call on 01772 284599 or drop us an email at hello@ischoolaudit.com – We will either come and see you onsite or carry out an online demonstration for you.

 

 

iSchoolAudit – Gateway to Success

Blackpool's Newest School

Blackpool Gateway Academy is a brand new school that opened in September 2013. The school will cater for children between the ages of 3-11 and will grow year on year with Reception classes for 60 children. The school is located on Seymour Road in South Shore, close to Blackpool FC. It is the South Shore campus of Westcliff Primary School, Bispham.

A new school means lots of investment and lots of new equipment and from day one it was essential that the school were able to manage their assets and equipment in an effective manner and very early on, the Leadership team made the decision to use iSchoolAudit.

We provided one of our audit team for one day and in that day all assets and equipment at the site were logged, photographed and labelled with the minimum amount of fuss. It helps that the school has excellent WiFi available but the beauty of iSchoolAudit is that the App will run perfectly well using the 3G network, ensuring that that live updates can be made in areas where the WiFi network is not as reliable.

The final piece in the jigsaw for the team at Blackpool Gateway Academy was some formal training on the use of the software for members of the Leadership Team, Administrative Staff and the Network Manager; this was delivered on Friday and took less than 60 minutes to deliver the full training to all of the staff.

The Simple, Smart and Effective nature of the software makes it intuitive to use and the ease with which Sites, Faculties and Locations can be managed and reported on, coupled with the Depreciation model, will mean that the school benefits greatly for the adoption of this cloud based audit software.

Stuart Aris, Deputy Headteacher, said that “This software will ensure that we can manage and protect the significant investment that has been made in the building and equipping of this fantastic new school; we now know where equipment is and who is responsible for it at the touch of a button”.

Whether you are a Business Manager, Governor, Leadership Team member or Network Manager, iSchoolAudit provides you with the information YOU need to fulfill your role effectively.

Broughton Primary School – Solve asset problems

Recently we had a school contact us regarding an asset tracking issue. Basically they had looked a different solution on the market on they were either too complicated or very expensive to run. We carried out a demonstration of iSchoolAudit to the Dave Proctor the IT manager at the school. He was really impressed at the simplicity of the product and the speed that items could be added to the system. Dave commented -

“Having tried different ways of tracking assets within a busy school, we have found iSchoolAudit is the easiest and quickest way to manage what can be an onerous task. The option to use it on most mobile devices means that the work can be shared out to many people making the job so much quicker. Once the initial input is complete, additions and relocations are a breeze as is the annual auditing of equipment. “

So if you are looking for a great value, simple to use asset tracking software for your school then feel free to email hello@ischoolaudit.com for a free trial.

New iSchoolAudit school in Nottingham

The best time to carry our a school audit is usually when the kids are not in. You’re able to cover more ground in a day and more importantly audit more items!

I’ve not met a school manager or bursar that enjoys keeping track of assets in a school, keeping records of PC’s, digital cameras, tables and chairs is not everyone’s cup of tea. Luckley I quite enjoy the job and seeing all the photo’s of the assets on ischoolaudit at the end of a audit day is very satisfying.

My colleague Paul and myself were booked in on the 3rd Jan to carry out an audit at a primary school in Nottingham. The alarm clock was set early at 5:30, we arrange a rendezvous point so we could travel together. Weather wise it was awful but we made good time and arrived onsite for 8:30. The School Manager was very friendly and had the school map all ready for us plus a cup of tea which is always a treat!

The first job is to label all the room locations with a QR code so when staff want to carry out a location audit in the future they just scan the QR code using an iPad or any smart device and ischoolaudit will tell them what should be in the room or location.

The next job is to label and record all the details of the  assets in school. We even took a photo of every item so the school would have evidence that the item existed plus they could monitor wear and tear.

Paul and myself used iPhones to carry out the work on 3G but between us we managed to record nearly 300 in a day. The school were really happy with the results and it took the hastle away from the school manager. No more spreadsheets to update!

The journey home was very wet but we made if back in one piece!